We are seeking 3 motivated and organized remote Volunteer HR & Administration Coordinators to join our growing team and gain valuable practical experience in a professional organizational environment. This is an excellent opportunity for students
Role Details
Send your resume to nadiniv.p.education@ddrioc.com and copy info@ddrioc.com
The Opportunity
The Volunteer HR & Administration Coordinator will support DDRIOC with a variety of human resources, administrative, organizational, and coordination activities. The successful candidate will work remotely with members of the DDRIOC team and will have the opportunity to develop practical skills while contributing to the organization's ongoing growth and operations.
Key Responsibilities
Depending on the individual's interests, experience, and availability, responsibilities may include:
- Assisting with general HR administration and coordination.
- Supporting the preparation, organization, and maintenance of employee and volunteer records.
- Assisting with volunteer recruitment, onboarding, and orientation.
- Helping prepare volunteer postings, position descriptions, onboarding materials, and administrative documents.
- Maintaining organized digital files, records, spreadsheets, and databases.
- Assisting with scheduling meetings, maintaining calendars, and coordinating administrative activities.
- Supporting internal communications and correspondence.
- Assisting with the preparation and distribution of emails, notices, forms, and other organizational communications.
- Supporting the collection and organization of resumes, applications, and references.
- Assisting with tracking volunteer hours and participation.
- Helping develop and maintain administrative procedures and templates.
- Supporting HR-related research and administrative projects.
- Assisting with website or organizational information updates, where appropriate.
- Providing general administrative support to DDRIOC leadership and team members.
- Undertaking other reasonable HR and administrative tasks as assigned.
Qualifications & Skills
- We welcome applicants from a range of educational and professional backgrounds. Previous HR or administrative experience is not required. Ideal candidates will demonstrate:
- An interest in Human Resources, Business Administration, Office Administration, Management, Organizational Development, or a related field.
- Strong organizational and time-management skills.
- Good written and verbal communication skills.
- Attention to detail and accuracy.
- Professionalism, reliability, and a willingness to learn.
- Ability to work independently in a remote environment.
- Basic computer and digital literacy (have your own laptop or desktop computer with Internet access).
- Ability to work with email, Microsoft Office/Google Workspace, spreadsheets, and online collaboration tools.
- Respect for confidentiality and professional privacy.
- A positive, collaborative, and inclusive approach.
Students Are Encouraged to Apply. This opportunity is particularly suitable for:
- Seniors/retired
- High school students seeking volunteer experience.
- College students;
- University and graduate students.
- Students completing degree, program, placement, or volunteer-hour or community hours requirements.
- Individuals pursuing HR or Business Administration programs.
- Individuals seeking practical experience to strengthen their resume.
- Early-career professionals looking to gain additional administrative or HR experience.
- Individuals interested in gaining experience within a professional association or dispute-resolution organization.
Time Commitment
The role requires a minimum volunteer commitment of 3 hours per week and a maximum of 6 hours per week. All work is conducted remotely and online, allowing volunteers to participate from their own location. The schedule is flexible and will be coordinated with the volunteer based on organizational needs and availability. You do need to have a computer with good WIFI to communicate. Applications within the GTA Toronto, Ontario, Canada, the USA or Caribbean are encouraged.
Confidentiality
Because volunteers may have access to organizational, personnel, applicant, or other confidential information, all successful candidates will be required to sign a DDRIOC Confidentiality Agreement before commencing their volunteer duties. Professional discretion and protection of confidential information are essential requirements of the role.
What You Will Gain
This volunteer opportunity provides the opportunity to:
- Gain practical HR and administrative experience.
- Be posted on DDRIO's website and receive written and verbal professional references.
- Develop professional workplace skills.
- Strengthen your resume and professional profile.
Obtain experience working within a professional organization.
- Develop skills in recruitment, onboarding, records management, communication, and administration.
- Build professional references.
- Network with professionals in the fields of ADR, HR, education, diversity, and organizational development.
- Receive confirmation of volunteer service and hours upon completion.
- Be recognized as a member of the DDRIOC volunteer team, including website recognition where appropriate and with the volunteer's consent,
How to Apply
Interested candidates are invited to submit a resume/CV (to both info@ddrioc.com and nadiniv.p.education@ddrioc.com) outlining their education, skills, interests, and any relevant volunteer, academic, employment, or extracurricular experience.
Resumes from anyone are welcomed at any time. We encourage seniors, students and individuals who may not have previous HR experience to apply. We are looking for individuals who are dependable, organized, enthusiastic, willing to learn, and committed to contributing to the DDRIOC team. Join us and gain meaningful professional experience while contributing to an organization committed to diversity, education, and excellence in dispute resolution.
More information:
The Volunteer HR & Administration Coordinator will provide administrative, HR, operational, and coordination support to the DDRIOC National Board of Directors and senior leadership, including the CEO and Chairman.
More details on responsibilities may include:
HR & Volunteer Administration
- Assist with general HR administration and coordination.
- Support the recruitment, onboarding, orientation, and coordination of volunteers and other team members.
- Prepare and maintain volunteer position descriptions, onboarding materials, confidentiality agreements, forms, and administrative records.
- Assist with collecting and organizing resumes, applications, references, and volunteer documentation.
- Maintain accurate and organized digital HR and volunteer records.
- Track volunteer participation and hours.
- Assist with developing and maintaining HR and administrative policies, procedures, templates, and resources.
National Board & Executive Support
- Provide administrative support to the National Board of Directors and DDRIOC leadership.
- Provide administrative coordination and scheduling assistance to the CEO and Chairman.
- Assist with arranging meetings, appointments, presentations, and other organizational activities.
- Coordinate and set up Zoom meetings and virtual meetings on behalf of the CEO, Chairman, Board members, and other authorized DDRIOC representatives.
- Prepare meeting invitations, links, agendas, supporting materials, and follow-up communications as required.
- Assist with maintaining calendars, meeting schedules, and organizational correspondence.
- Provide general administrative assistance for Board and executive initiatives.
IT & Website Coordination
- Assist with the coordination and administration of DDRIOC's online and digital operations.
- Help coordinate and oversee assigned IT/technical support staff or volunteers responsible for website maintenance and related digital tasks.
- Coordinate requests for website updates, corrections, content changes, document uploads, links, videos, and other website-related requirements.
- Help monitor outstanding website and technical requests and follow up with assigned IT personnel to ensure tasks are completed.
- Assist with organizing and maintaining DDRIOC digital content, documents, resources, and other materials stored on the organization's website and associated platforms.
- Help ensure that website content is appropriately organized, current, accessible, and stored in accordance with DDRIOC procedures.
- Assist with identifying broken links, outdated information, missing documents, technical issues, and other website maintenance requirements and communicate these to the appropriate IT personnel.
- Maintain appropriate records of website and IT requests, updates, and completed tasks.
Financial & Invoice Administration
- Assist with the coordination, organization, and tracking of invoices received by DDRIOC.
- Maintain organized digital records of invoices, receipts, contracts, and related administrative documentation.
- Coordinate invoice information with the appropriate DDRIOC leadership or designated personnel for review and processing.
- Assist with maintaining administrative records related to vendors, contractors, service providers, and other organizational expenditures.
- Support the organization of documentation associated with website, IT, software, digital platform, marketing, and other operational services.
Digital Records & Content Management
- Assist with the organization, filing, and secure storage of DDRIOC organizational content and digital records.
- Help maintain an organized digital filing system for Board, HR, administrative, IT, website, financial, and organizational documents.
- Assist with uploading, organizing, and maintaining approved DDRIOC content on the organization's website and online platforms.
- Help ensure that documents and digital materials are appropriately named, categorized, archived, and accessible to authorized personnel.
- Maintain confidentiality and appropriate access controls when handling organizational information.
General Administration
- Provide general administrative support to the National Board, CEO, Chairman, and other designated DDRIOC team members.
- Assist with email correspondence, document preparation, spreadsheets, reports, forms, and other administrative materials.
- Support special projects and organizational initiatives as assigned.
- Assist with coordinating internal communications among volunteers, staff, IT personnel, Board members, and leadership.
- Follow up on assigned tasks and maintain basic tracking systems to help ensure deadlines are met.
- Identify administrative or operational issues and bring them to the attention of the appropriate DDRIOC leadership.
- Perform other reasonable HR, administrative, coordination, and organizational duties consistent with the volunteer's skills and level of experience.
Important Note Regarding IT Oversight
- The volunteer will coordinate and monitor assigned IT/website support activities, but will not necessarily be expected to perform advanced technical or website-development work personally.
- The role is primarily one of coordination, administration, communication, follow-up, and oversight, ensuring that technical tasks assigned to IT personnel or contractors are properly communicated, tracked, and completed.
Lots of avenues to gain solid work experience and be highlighted on our website along with executive references/reference letters, and proof of hourly logs if needed for meeting academic or other volunteer/community time logs.
