Volunteer Roles & Responsibilities – Sunshine Swim Meet

We are looking for enthusiastic and motivated volunteers to help support our annual Sunshine Swim Meet as our athletes compete in a fun, inclusive, and supportive environment. Volunteers play an important role in ensuring the event runs smoothly and creating a positive experience for our athletes, families, and spectators.

Event Date: November 14
Event Time: 10:00 AM–1:30 PM
Volunteer Time Commitment: 9:15 AM–1:30 PM

Volunteer Roles & Responsibilities

1. General Volunteers

General volunteers will assist staff with event operations and help create a welcoming environment for everyone attending the swim meet.

Responsibilities:

• Assist staff with event setup and cleanup.
• Welcome spectators and families attending to support the athletes.
• Provide directions and general information to attendees.
• Offer assistance to staff and event organizers as needed throughout the event.

2. Lane Timers (Training Provided)

Each lane will have three timers to help record athletes' race times accurately. The Chief Timer will assign volunteers to their respective lanes, and each timer will receive a stopwatch.

Responsibilities:

• Start and stop the stopwatch for each race as instructed.
• Pay close attention to each race to ensure times are recorded accurately.
• One designated timer per lane will use a pencil and clipboard to record the times from all three timers on the timing cards.
• Ensure all recorded times are clear and legible.

3. Head Timer / Timer Briefing

A short briefing will take place before the swim meet begins. An official will review the timing procedures and answer any questions.

The briefing will cover:

• How to properly operate the stopwatches.
• When to start and stop timing for each race.
• How to accurately record times on the heat cards.
• What to do if a stopwatch fails to start or malfunctions.

Important Notes

• Training and instructions will be provided to lane timers before the meet begins.
• Record all times clearly and legibly on the timing cards.
• If a stopwatch fails to start or malfunctions, notify the Chief Timer immediately.
• Any malfunctioning stopwatch time will be disregarded according to the timing procedures, and the remaining watches will be used.
• Volunteers should arrive by 9:15 AM to allow sufficient time for setup and the pre-event briefing.